Podcast Planning
Below is the process that we've used for the Impact Stories Podcast but feel free to improve it!
Story Collection
We colelct stories from a few different locations
- Video Ask Back End and Front End
- Microsoft Form Back End and Front End
- In meetings by taking notes
- From Emails when people send
Library
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Our City Stories Library is located in Teams under City Impact & Comm --> General --> City Stories-Original Microsoft form populates these automatically. Anything else needs to be added manually.
Podcast Excel
I'm currently using this excel sheet to organize our episodes but if you have a better process go for it!
Pre Recording
Step 1: Decide which are the best stories in our library
Step 2: Add any additional ones mentioned by the team
Step 3: Try to make sure theres a variety of cities and departments represented
Step 4: Decide who will contact guest
Step 5: Connect with Jenniefer Lee (Our Podcast expert in Communication) and Hanan Betancourt (Our Tech Expert) to solidfy availability.
Step 6: Block off Green Space in EMS
Step 7: Block off CI staff, Jennifer, and Hanan's Calendar
Step 8: Contact Guests and Fill in one hour slots with guests
Step 9: Write Scripts for the episodes and link them to the excel sheet
Step 10: Send invites and scripts to guest
Recording
- Ensure there are waters and snack for guest
- Check on set up with Hanan
- Learn how to hit record
- Let guest know that they can restart the sentence at any point it will be edited afterwards
- Put Recording in session sign outside the door
- Record new trailer each season
- Remember to take pictures during each session
Post Recording
- Number the order of episodes
- Listen to the edited episode
- Give a title and show note links per episode
- Make sure air dates happen follow up with Jenn
- Work with Comm for graphic assets to promote